Your Privacy Matters to Us
Last Updated: January 2024
Ember Flare Zython Architects ("we," "our," or "us") is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, engage our services, or interact with us in any capacity.
This policy complies with the Personal Information Protection and Electronic Documents Act (PIPEDA) and other applicable Canadian privacy legislation. By using our website or services, you consent to the data practices described in this policy.
We may collect personal information that you voluntarily provide to us when you:
This information may include:
When you visit our website, we may automatically collect certain information about your device and browsing behavior, including:
We use the information we collect for the following purposes:
We may share your personal information in the following circumstances:
We may share information with trusted third-party service providers who assist us in operating our business, including:
We may disclose information to regulatory bodies, professional associations (such as the Ontario Association of Architects), and government agencies when required by law or to comply with professional obligations.
We may disclose your information when required by law, court order, or legal process, or to protect the rights, property, or safety of our firm, our clients, or others.
In the event of a merger, acquisition, or sale of all or a portion of our assets, your personal information may be transferred to the acquiring entity, subject to the same privacy protections.
We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. Our security measures include:
SSL/TLS encryption for data transmission and secure storage protocols
Restricted access to personal information on a need-to-know basis
Protected servers and regular security audits and updates
All staff and contractors sign confidentiality agreements
Under Canadian privacy legislation, you have the following rights regarding your personal information:
Request access to the personal information we hold about you and receive a copy of that information.
Request correction of inaccurate or incomplete personal information we hold about you.
Request deletion of your personal information, subject to legal and professional retention requirements.
Withdraw your consent for processing your personal information at any time.
Object to processing of your personal information for marketing or other specific purposes.
Request a copy of your personal information in a structured, commonly used format.
To exercise any of these rights, please contact us using the information provided at the end of this policy. We will respond to your request within 30 days.
You also have the right to file a complaint with the Office of the Privacy Commissioner of Canada if you believe your privacy rights have been violated.
We retain personal information only for as long as necessary to fulfill the purposes for which it was collected and to comply with legal, regulatory, and professional obligations.